Migrating to an ERP system is one of the most important investments a business can make. QuickBooks is a popular accounting tool, but it’s not perfect for every company. ERP systems are designed to integrate seamlessly with your company’s workflow. When you use an ERP system, you gain access to many features that help grow your business, including: better customer service, improved efficiency, and better inventory management.
QuickBooks is a great start to your financial growth. But as your company grows, it may not be enough to handle the demands of your business. Maintaining QuickBooks on its own is a full-time job, which means you have to hire someone with the skills necessary to make QuickBooks work for you. But by migrating to an ERP system, you can save yourself time and money in the long run.
Read on to learn more about why migrating to an ERP system will improve your company.
Why it's time to migrate?
Migrating to a new ERP system will give you access to a wide variety of functions you never thought possible. You will be able to track more products and services more accurately. You will be able to keep better track of time tracking, inventory and pricing, customer orders and payments, and more. With an ERP system, you'll have the ability to track ROI of your business activities to your benefit. With better analytical tools, you will be able to run much more efficient operations and start improving your margins and overall business health. If you aren't on an ERP system yet, now is the perfect time to make the switch. If your current QuickBooks system is no longer cutting it, now is the perfect time to see if there's a better system for your needs.
What QuickBooks Can't Do?
Do you still have handwritten sales receipts? Do you still have to produce invoices for a new job in order to use the system for the first time? Do you struggle to track time for employees who are on their own time, and if so, how do you make sure they’re logging and tracking time correctly? Do you struggle with keeping things organized, and if so, how do you delegate, with a system that doesn’t always simplify the task? Do you need a simple, easy-to-use payroll system, but you can’t configure that system so that you have one payroll system instead of two? Or do you have the desire to manage a professional team, but you want more structure than you have today? The problem with the old, lean accounting system you’re using is that it’s too rigid.
Reasons why you shouldn't wait to migrate
Migrating to an ERP system can be an important step to becoming more profitable, but you may be hesitating. Why are you still using QuickBooks? This is a good question, and it may be a good time to revisit the reasons you were so happy with QuickBooks in the first place. While the QuickBooks website has moved on to integrate more features and functionality with other accounting programs, most of those QuickBooks features were built to support your specific needs as a small business owner. If you’re still using QuickBooks, here are some reasons to switch to an ERP system and turn your small business into a moneymaker:
- Applying advanced software to your accounting processes will make you more efficient.
- Customer Service Let’s face it: Customers don’t want to deal with your company unless you have something they want or need. However, this is often a challenge for your business. They won’t talk to you unless you send them a written note, have them place an order, or have them interact with your company via a sales portal or a custom-built chat solution. As long as you have all of these channels in place, you should be in pretty good shape, right?
- ERP software is entirely scalable and will expand with your company.
- ERP is an integrated data platform. All data will be available at one place. You don't need to keep track of multiple platforms to manage your data.
- There is no manual work involved in order processing and approval. ERP automates your day to day tasks and helps you to save a lot of time.
- ERP provides better Sales Forecasting and Budgeting and helps in making better decisions.
How to migrate?
If you’ve considered moving your business to an ERP system, you’ve likely started by searching for the software that suits your company’s needs best. Whether you're looking at user-friendly billing software or cloud-based accounting software, there are two things that will determine whether or not you can actually make the jump: The Right Automation Solution, The system you choose needs to provide you with an automated solution to streamline your most important processes. It needs to eliminate the tedious paper-based work you currently have to perform. And it needs to provide you with real-time, easy-to-use access to vital financial information that makes your company’s operational efficiency a reality.
It’s important to note that you shouldn’t jump into an ERP system with the idea that it will take care of all the complexities in your business. Your QuickBooks team, the certified QuickBooks financial consultants you might have working for you, and the systems your employees are using, need to remain in place. However, the added features, customization, and automation capabilities of an ERP system make it easier than ever to stay on top of all the important financial activities.
Should you need more information or assistance with the implementation of ERP in your business, feel free to contact us and we promise to give you the best advice and resources that will help you in taking your business to the next level.